Letter of Inquiry

letter of inquiry, inquiry letter examples, inquiry letter sample, example inquiry letter A letter of inquiry can be of 2 types– Solicited or Unsolicited.

What‘s the difference?

Well, let‘s say you see an advertisement in the newspaper by a company that has launched a new product.

You are interested and write to the company, seeking more information. This is a solicited letter of inquiry because you are acting on an advertisement placed by the company.

However, let‘s say you find out about this product from somewhere else, and you write to the company for more information. This time, it is an unsolicited letter of inquiry, because the company has not directly advertised anything.

Now the important part– how does this make a difference to you?

Simply put, when you write an unsolicited letter, the company or the person you are writing to is not expecting your letter.

So you need to make sure that the letter clearly sates WHY you are writing the letter.

Here‘s an example of an unsolicited inquiry letter about a product.

Sample Letter of Inquiry- Unsolicited

4 West Avenue
New Delhi
Telephone: +91-9878787867
Email: business@bestconstruction.com

17 June 2008

John Adams
Senior Sales Manager, Signal Services
8 Congress Road
New Delhi

Dear Mr. Adams:

We are a big construction organisation specialising in executing turnkey projects.

We are building an office space for one of our fortune 500 Clients for which we are looking at sub contractors to execute the following work:
  1. Supply, testing, and commissioning of lighting fixtures, lamps and accessories.
  2. Supply, testing, laying and commissioning of underground cables.
  3. Design and drawing of electrical systems.

We are exploring good vendors to execute this project. We would appreciate it if you can send us a technically and commercially viable offer with the following details:
  1. Per unit cost of specified products
  2. Per unit testing and commissioning charges
  3. Design and drawing charges

Please also send us brochures and specifications of the relevant products.



Ravi Bajaj
Sales Manager, Best Construction

Enclosure: Office Layout

Also Read: How to Write an Inquiry Letter

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