Resignation Letter Template

resignation letter template, resignation letter format Resignation Letter Template and Format

A resignation letter is one of those letters– either you need to write them, or you don‘t.

And I am not quite sure why, but a lot of people find a resignation letter one of the most difficult to write.

If you are one of those, or you just need to know how to write one, I have created a resignation letter template to help you out.

Here is the basic information included in a resignation letter:

  • Address the letter to your direct superior or manager.

  • Date of Resignation. That is, when is the resignation effective from?

  • Mention the position or designation that you are resigning from.

  • What will be your last day in office?

  • Mention why you are leaving.

    If you are joining another organization or perhaps proceeding on a maternity leave or taking a break for further studies, go ahead and mention it. However, if don‘t want to mention the reason, just leave it out.

  • Keep it polite.

  • You may come back to this organization, or your boss may join the company where you are moving– the possibilities are endless.

    The point is– why leave on a bad note if you can avoid it?–. However, if you are leaving because of an unpleasant reason and you absolutely need to have it out, say it but be dignified.

Resignation Letter Template


Manager‘s name & designation
Company‘s Name

Dear (Manager‘s name):

I am tendering my resignation as (your designation), effective from (date).

It has been very rewarding to work for (company‘s name). I thank you for providing me opportunities to work on challenging projects, and I have truly learned a lot in this job.

It is not easy to leave (company‘s name), but I feel that it is now time for me to switch to newer challenges and opportunities for further professional growth.

My last day in the organization will be on (date).


Your signature

Your name

Must Read:

Letter of Resignation- Sample

Related Articles:

Business Letter Formats-Block Format

Proper Business Letter Format
A complete guide on how to format a business letter

Writing a Business Letter
A step-by-step guide for writing a business letter.

Further Reading:

Thank You Letters:

Writing Business Thank You Letters
Interview Thank You Letter Template

Complaint Letters
How to Write a Complaint Letter
Complaint Letter Template

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